The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is a federal enterprise that supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.
Integrated Solid Waste Management (DKTI) The BMZ-funded project started in 2018 and is scheduled to run until March 2022. The project countries are Albania, Bosnia and Hercegovina and Montenegro. It seeks to strengthen the capacities of local, national and regional stakeholders regarding waste management and circular economy to reduce leakages and discharge of solid waste into the Adriatic Sea.
Marine Litter Prevention in the Western Balkan (MLP) The BMZ-funded project started in 2018 and is scheduled to run until March 2021. It seeks to strengthen the capacities of local and regional stakeholders regarding waste management and circular economy in order to re- duce leakages and discharge of waste into the Adriatic Sea and waterways.
GIZ Office Albania seeks the following staff: Office Manager (shared position)
Responsibilities
The office manager is responsible for:
▪providing administrative services for the project with regards to financial issues
▪ensuring that financial and administrative regulations are complied with quality assurance of contract documents of the project
▪the organisation of all kinds of events, meetings, trainings, work-shops and seminars, as planned in the project, according to GIZ rules and regulations
▪filing documents in reference files and/ or in DMS in line with GIZ’s filing rules
▪assisting the GIZ project manager and other members of the team in their administrative tasks
▪efficient day-to-day administrative running of the project
Tasks
1.Finance
▪prepares invoices and receipts for accounting and executes payments and checks for com- pliance with GIZ rules
▪manages the Cash Box and the Bank book, and makes the necessary entrances in the Winpaccs
▪checks travel expense statements of staff for approval by the superior
2.Secretarial Work, Services and Office Management
▪organises administrative and logistical aspects (i.e. locations, catering, announcement, reg- istration) of project activities (Project Steering Committee meetings with project counter- parts and other meetings, trainings, workshops, seminars, events etc
▪prepares and organises internal and working meetings and takes minutes if required
▪coordinates and organises the travelling and accommodation of project staff, partners and of incoming international experts
▪ensures guests’ and experts’ comfort
▪supports the implementation of audit and/or monitoring missions
▪sets up and regularly updates all relevant contacts of the project
Required qualifications, competences and experience
▪Bachelor’s in finance, economics or related field
▪At least 2 years professional experience in a comparable position
▪Excellent written and oral in English
▪Proficient knowledge of Microsoft Office
▪Research skills, well organized, good communication skills
▪Excellent interpersonal skills, including adapting communication to different recipients and networking in Albania
Contract conditions:
▪Full-time employment
▪Programme office in Tirana
▪Assigment period: until 31.03.2022 (DKTI) and 31.03.2021 (MLP)
Please forward your application until 24th of November 2019 to GIZ Office Albania by E-Mail: [email protected] including the following information: Application letter, CV in English (Eu- ropass format), references.
Only short-listed candidates will be contacted for interviews. Short-listed candidates might be asked to bring certified copies of their diplomas and work certificates.
GIZ is an equal opportunity employer and welcomes applications from all interested groups without any discrimination
